AR Debit Note

AR Debit Note can be used to adjust the amount of an existing AR Invoice by charging a debtor with an additional amount. This is used when you do not want to edit the amount of the original invoice but need to charge the debtor an additional amount.

To create an AR Debit Note go to CHARGES and click AR Debit Notes.

Then click Create New Debit Note.

Debtor – Select a Debtor.

Date – Current date (i.e. today’s date) is the default provided.                                                        

Acc to be Credited – Select the account you want to credit. This would be the same account as the invoice item that you wish to add an amount to.

Description – The Account Name of the selected Acc to be Credited will be provided as a default Description. You may add-to, edit or overwrite the default Description.

Fund – Select fund (if applicable). The default provided is the primary/main fund.

Amount – Enter the amount.

Cick ‘Next’.

Invoice Items with the same account Acc to be Credited for that debtor will be listed out for selection.

Select the AR Invoice Item that you wish to apply the AR Debit Note to.

Cick ‘Save’ to save the AR Debit Note.